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Privacy Policy
Privacy Policy for Great Bentley Carnival Fete
Effective Date: 20 May 2026
Great Bentley Carnival Fete (“we”, “us”, “our”) operates the website greatbentleycarnivalfete.co.uk. We are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
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## 1. Information We Collect
We may collect and process the following data:
- Personal information: name, email address, phone number (e.g. via contact forms or event registrations)
- Technical data: IP address, browser type, device information
- Usage data: pages visited, time spent on the site
- Cookies and tracking data
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## 2. How We Collect Your Data
We collect data in the following ways:
- When you fill in forms on our website
- When you contact us via email or contact forms
- Automatically through cookies and similar technologies
- Through analytics tools such as Google Analytics (if used)
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## 3. How We Use Your Data
We use your information to:
- Respond to enquiries
- Manage event registrations or participation
- Provide updates about the carnival fete
- Improve our website and user experience
- Ensure website security
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## 4. Legal Basis for Processing
Under the UK GDPR, we rely on:
- Consent – where you have given clear permission
- Legitimate interests – to operate and improve our website and event
- Contractual necessity – where processing is required for event participation
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## 5. Sharing Your Data
We do not sell your personal data. We may share it with:
- Service providers (e.g. website hosting, email services)
- Event partners or organisers (only where necessary)
- Legal authorities if required by law
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## 6. Cookies
Our website may use cookies to:
- Ensure the site functions properly
- Analyse website traffic
- Improve user experience
You can control or disable cookies through your browser settings.
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## 7. Data Retention
We only keep your personal data for as long as necessary:
- Enquiry data: typically up to 12 months unless requested to retain for future years
- Event-related data: for the duration of the event cycle and reasonable follow-up period
- Analytics data: as configured in our analytics tools
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## 8. Data Security
We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.
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## 9. Your Rights
Under UK data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent at any time
To exercise your rights, please contact us.
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## 10. Third-Party Links
Our website may contain links to external websites. We are not responsible for their privacy practices.
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## 11. Children’s Privacy
Our website is intended for a general audience and does not knowingly collect data from children without appropriate consent.
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## 12. Contact Us
If you have any questions about this privacy policy or your data, please contact us:
Email: emma.gbcarnival@gmail.com
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## 13. Changes to This Policy
We may update this privacy policy from time to time. Changes will be posted on this page with an updated effective date.
General Data Protection Regulation
Your data will not be shared with any other third parties (unless specifically agreed by yourselves) and the principles of Data Protection Act 2018 and General Data Protection Regulation will be adhered to. (More information can be found at ico.org.uk)
I understand that by signing this form I am consenting to Great Bentley Carnival and Fete Association using my submitted data in accordance with GDPR, which will be sending/receiving correspondence from Great Bentley Carnival and Fete Association by post, email, online or by telephone. This consent includes the inclusion of your personal and/or Company details in our contact database
You may withdraw your consent at any time by contacting Great Bentley Carnival and Fete Association in writing by email or post.